Board Report

At the December Board meeting there were rules and policies assigned to review and clarify, as required. Specifically, these were QCYC’s e-mail Privacy Policy and late fee penalty. After receiving input to reflect the procedures that have been followed for the past few years from Kyle Bixby (QCYC Website Chairman) and Commodore Dale Roberts, the policy was updated and approved by the Board of Trustees.

The Board also approved a rule documenting the late fee of $50 that has been applied to moorage and the application of the late fee for locker rentals, dues and other expenses. It was also brought to the Board’s attention that the guidelines for posting delinquent accounts were not defined. Therefore, it has not been done consistently over the past few years. The Board of Trustees appreciates that times may be difficult with the current economy.  Unfortunately, it is also true that the club has expenses that we have to meet.  Our Treasurer, the Office and Board have spent countless hours monitoring and following up with members concerning their outstanding payments to the club.  Therefore the Board of Trustees also approved reinstituting the practice of posting delinquent accounts, including names and amounts outside the office.  This practice will begin with the January 1, 2009, billing on accounts that are 45 days or more past due.  This could result in the first posting in the latter part of February.  Your prompt payment is really appreciated.  The specific details of the meeting minutes, policy and rule updates can be found on the Board Reports section of the website.

The Board has also been working with the Planning and Finance Committee to review the budget, primarily concentrating on capital improvement requirements over the next five years, together with a plan for funding these items.

I also want to acknowledge the ongoing work of Gary Stone and the entire 520 committee. They have been doing a great job and have spent countless hours working to keep the Board and Bridge informed, while looking out for the best interests of QCYC as a member of the community during the 520 project implementation.

Thank you,

Mark Weiss
Board Chairman