Docks Committee Guidelines

Bilge Pump Issue: 
February 2009
 
PREAMBLE
 
            The on-going docks maintenance projects (both current and deferred) and fire code compliance projects are critical to the Club’s long-term viability. The extensive and expensive nature of these projects requires immediate identification and implementation of specific organizational responsibilities. These projects are multi-year in duration, require technical expertise and must be coordinated.
 
MISSION
 
            The Docks Committee shall be responsible for the maintenance and repair of the docks, floats, and Club-owned boat sheds (QCYC By-Laws, Article IV, Sec.9.H.)
 
ORGANIZATION
 
DOCKS COMMITTEE CHAIR
            Reporting to the Vice Commodore, the Docks Committee Chair shall be responsible for directing and coordinating the work of the major subcommittees. These major subcommittees shall be chaired by Vice Chairs who report to the Docks Committee Chair and who collectively constitute the Docks Committee. The Docks Committee Chair shall have responsibility for identifying Club members with the requisite expertise to complete the necessary tasks and/or make recommendations to the Vice Commodore for outside contractors.
 
DOCKS COMMITTEE
            Under the direction of the Docks Committee Chair, the members of the Docks Committee shall implement the specific tasks in their respective areas of responsibility and serve as the coordinating body for projects occurring on the docks, floats and boat sheds. The primary role of the Docks Committee is to ensure coordination and cooperation among the many tasks and individuals necessary to complete the projects. The Vice Chairs, in consultation with the Docks Committee Chair, may establish additional subcommittees as necessary to complete specific tasks. The Docks Committee shall meet on a monthly basis at a minimum.
 
The Docks Committee shall consist of the following Vice Chairs:
  • Docks Electrical;
  • Docks Safety;
  • Docks Maintenance;
  • Fire Code Compliance;
  • Docks Maintenance;
  • Docks Fire Marshall;
  • Environment Compliance
 
DOCKS ELECTRICAL VICE CHAIR
            The Vice Chair shall coordinate the development and implementation of the docks electrical upgrade project, including preparing budgets for Bridge and Board approval, securing bids, and other related tasks. The Vice Chair is also responsible for coordinating on-going electrical maintenance projects as necessary, including but not limited to, inspecting electrical connections, conduits and systems; performing thermal tests; maintaining spreadsheets on member connections; and, maintaining service records. The Vice Chair may, in consultation with the Docks Committee Chair, appoint additional subcommittee chairs as appropriate.
 
DOCKS SAFETY VICE CHAIR
            The Vice Chair shall coordinate the work of the 3 Dock Captains. The Dock Captains shall provide periodic inspections, moorage security, safe walking spaces, advocating work party participation, liaison with mooring members on their respective docks, and report safety issues to the Vice Chair. The Vice Chair may, in consultation with the Docks Committee Chair, appoint additional subcommittee chairs as appropriate.
 
DOCKS MAINTENANCE VICE CHAIR
            The Vice Chair shall coordinate the on-going maintenance of the docks, floats and sheds, including but not limited to organizing work parties and weekend work, including identification of tools and materials needed as well as assigning personnel. The Vice Chair shall also coordinate the pile cap and other projects with Waterfront Construction and the roof replacements on the docks. The Vice Chair shall maintain a prioritized list of needed projects and establish, in consultation with the Docks Committee Chair, additional subcommittees to address those projects as appropriate.
 
FIRE CODE COMPLIANCE VICE CHAIR
            The Vice Chair shall be responsible for completing the Fire Code Compliance requirements in the time period specified by the Seattle Fire Department. These requirements include the fire vents, draft curtains and stand pipe projects and may include additional permitting requirements. The Vice Chair shall, in consultation with the Docks Committee Chair, appoint additional subcommittee chairs to effect the completion of the projects in a timely manner.
 
 
FIRE MARSHALL (VICE CHAIR)
            The Fire Marshall shall be responsible for recommending improvements to the docks fire management and control projects, including but not limited to: identifying an appropriate fire alarm system for the docks; implementing the recommendations of the Seattle Fire Dept. regarding placement and number of fire extinguishers on the docks; developing and installing appropriate fire signage on the docks; and, developing and implementing a Fire Emergency Plan. In addition, the Fire Marshall shall be responsible for coordinating the inspection and testing of ladders, fire extinguishers, life rings, assuring periodic service compliance, arranging for periodic fire drills and maintaining service records. The Vice Chair may, in consultation with the Docks Committee Chair, appoint additional subcommittee chairs as appropriate.
 
ENVIRONMENTAL COMPLIANCE VICE CHAIR
            The Vice Chair shall be responsible for maintaining the Club’s commitment to be an environmentally clean marina, including but not limited to monitoring the Club’s Marina Best Practices and implementing the requirements for obtaining Clean Marina designation. The Vice Chair may, in consultation with the Docks Committee Chair, appoint additional subcommittee chairs as appropriate.
           
TERM OF APPOINTMENT
            While it is the prerogative of each Commodore to select their specific chairps, the multi-year nature of these complex projects demands a longer term view – especially with regard to the Fire Code Compliance Project. Thus, it is ideal for the Bridge, the Docks Committee Chair, and the members of the Docks Committee to commit to a three-year minimum commitment, with reappointment if agreeable to those concerned.
 

Approved 1/12/09