A regular meeting of the Board of Trustees was held in the Clubhouse on March 8, 2004.
All Board Members and Flag Officers were present with the exception of P/C Krows, R/C Grimm and Secretary Woods who were excused. Board Chairman Packard appointed V/C McCroskey as a voting member for the meeting.
CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Packard at 1900 hours.
MINUTES OF THE PREVIOUS MEETING: Secretary Stone read the minutes, which were approved as read.
MEMBERSHIP REPORT: Captain Bressler presented applications for Jo Anne Martenson, Mary Rose Diefenderfer and Dan Wilson, which were approved. One applicant, Barbara Wright, withdrew her application. Captain Bressler will follow up. Club membership counting current applicants stands at 368.
TREASUER’S REPORT: Captain Farber reviewed the financial statement. He noted that:
- His time away from his duties has slipped to late April.
- Moorage delinquencies: There was a problem with electronic funds transfer.
- Captain James Johnson – Paid
- Captain Dick Kasperson – Paid
- Advertising delinquencies:
- Gallery Marine – Paid
- Ship Stores checking account is in place.
- Presented a revised financial statement format to express the affect of cash requirements resulting from bank note and other funding obligations.
- Dues are down, however new member fees are up.
- Bond payment for one Captain remains outstanding.
- Contingency reserve fund is now on track with requirements.
- Bar income remains under budget.
- Dock expenses reflected the roof and Dock #1 water expenditures.
BOARD CHAIRMAN’S REPORT: Chairman Packard:
- Welcomed new Board Member Mike Shannon.
- Reported for R/C Grimm on the 520-Project. Total expenses to date are: Attorney - $1,190; Survey Estimate $2,400.
- A survey done in 1998 has been located that may reduce the cost of the survey to $2,400. The survey will be used to in our negotiations with the State. Captain Mauldin reported on a subsequent discussion with QCYC Land Surveyor John Miller. He indicated this survey might not be useful since it is not keyed to the same monuments used by the State in construction of the original bridge.
- Captain Mauldin contacted another surveyor who indicated the survey could cost as much as $10,000. The Board asked the 520-Project committee to seek the advice of our land use attorney in designing the survey specifications before selecting a surveyor. The Board approved an additional $10,000 be allocated to survey expenses and that the source of the funds be referred to the Planning & Finance Committee for disposition.
- Chairman Packard reported 70 people have signed up for the Junior Boating Program Dinner. Donations are encouraged. The committee will present a proposal to the Board for approval.
- Captain Stone reported that employees involved in the Junior Boating Program are not subject to USL&H compensation benefits. Also, a sample of the contracts and indemnity agreements patterned after the Poulsbo Yacht Club program have been submitted to QCYC underwriters.
COMMODORE’S REPORT: Commodore Anhalt reported:
- No action was taken on the SESAC request.
- The Ship’s Stores display case is close to completion.
VICE COMMODORE’S REPORT: V/C McCroskey reported:
- The Instation driveway repairs will commence Friday April 16th. Coating operations will follow. The cost is $13,745. A question arose about the source of the funds. Captain Klett was asked to confirm that the funds were authorized last year and were to come from the Docks (1/2) and House (1/2) accounts.
- The Junior Officers Ball is May 22nd. $25.00 per person.
- The Broad Band (WI-FI) system has been installed at the Instation. A representative will make a presentation at the April 28, 2004 general meeting. The Outstation installation is pending.
- Captain Zuvich reminded that the QCYC Pride Cleanup is scheduled for April 24th.
- The Club paid $220 for repairs to the drain and $600 for fan wiring repairs to the Instation galley.
- Complaints of Captains parking more than one auto have been received and will be addressed.
- The Outstation piling permit is back on track. The work is expected to be completed in July.
- The definition of “Best Use” in making moorage assignments continues to be a problem. A discussion ensued and it was decided that V/C McCroskey would select a committee to review/amend the rules.
REAR COMMODORE’S REPORT: R/C Grimm reported: Report given by Board President Packard.
OLD BUSINESS: Captain Stone reported that arrangements have been made to have an informal evaluation of the life expectancy of the Instation docks conducted.
NEW BUSINESS: Captain Zuvich and Commodore Anhalt will work out the budget details for the QCYC Pride Cleanup weekend.
MEMBER COMMENTS:
- Captain Klett reported that an updated 5-year plan has been prepared and e-mailed.
- The Tarettes funds have been moved to the House Improvement Fund.
ADJOURNMENT: The meeting was adjourned at 2041 hours.
Respectfully submitted,
Gary Stone
Secretary