A regular meeting of the Board of Trustees was held in the Clubhouse on April 14, 2005. All Board Members except Captain Shannon, who was excused, and Flag Officers were present. Also present were Captains Bill and Michelle Bressler, Eric Wood, Art Mauldin, Steve Farber and Ed Hedges.
CALL TO ORDER: A quorum being present, Chairman Elbon called the meeting to order at 1900 hours.
MINUTES OF THE PREVIOUS MEETING: Upon motion seconded and carried the minutes of the meeting of March 14, 2005 were approved without reading as submitted to the Board and Bridge by email from Secretary Richdale.
MEMBERSHIP REPORT: Captain Bressler submitted applications for membership of Allen Rogstad and Carol Hess. The Board approved both. The application for reinstatement by Greg DeStephano was approved and his name was placed ahead of the other 2 applicants above-mentioned and is eligible for the new member lottery. It was reported that he has paid the $600.00 for reinstatement. The current membership is at 370 and it is hoped that more membership applications will be coming in June. Captain Bressler was commended for the good job and the Board urges all members to assist Captain Bressler in this effort to expand the membership list.
TREASURER’S REPORT: Captain Farber reported upon the financial condition of the Club as documented by the financial statement attached as Exhibit A. A thorough explanation of the statements with commentary was made. The Board approved the financial statement.
PLANNING AND FINANCE COMMITTEE REPORT: Captain Ed Hedges requested that the minutes contain his preliminary statement to register the entire committee’s objection to the insinuation or implication contained in the email of Captain Shannon that any of the members of the committee have acted in a manner in violation of a conflict of interest between their individual interests and the interest of the Club as a whole. Captain Hedges resented the implication and the entire committee felt that such an implication was insulting. Reference is made to the committee report attached as Exhibit B. Pursuant to the requests in the report the Board took the following action:
- The Board elected Captain Ken Klett to the committee.
- The Board approved of the purchase of six month Treasury Bills with the funds in the Contingency Reserve Fund that exceed the sum of $100,000. Which sum shall be left on deposit in American Marine Bank? The T-Bills shall be in approximately equal amounts, allowing roll over as they mature.
- The Board approved of the establishment of two new accounts, one with Treasury Direct for the T-Bills, and one T-Bill Treasury Direct transfer account.
- The Board approved of and granted authority to reduce the total number of QCYC bank accounts to a total of seven and reallocate the funds from the accounts eliminated as contained and described at page 3 of the committee report attached as Exhibit B hereto.
Captain Hedges gave commentary on the 5 and 20 year plans in the committee report. The Board asked that the committee consider new ways of increasing revenue for the club.
BOARD CHAIRMAN’S REPORT: Chairman Elbon published an email to the Board indicated that upon advice of counsel he has reversed his position on refusing specific information of the identity of the members who hold bonds and the amount thereof. He will supply that information requested to Board members who inquire. The email is attached as Ex. C.
COMMODORE’S REPORT: Commodore McCrosky reported that he is still awaiting the lease proposal of Ganges Marina to conform to the discussions had with him and Ron Dawson. Reconsideration is being given to the suggestion that a "pass through" be provided by renovation of the kitchen wall. Special thanks were expressed by the Commodore to Captain Dick Geving for the security system and to Captain Art Mauldin and Captain John Alving for the enormous contribution to the effort to accomplish necessary dock repairs. Preparations for Opening Day are ongoing.
VICE COMMODORE’S REPORT: VC Grimm reported that a new problem exists with the roof of Cover 2 of Dock 3. It is water soaked throughout. It has been estimated that it would cost $26,000 to strip the roof. The budget does not provide for this expense. It is estimated that there will be a need for 2 volunteer work crews of 20 to 30 people each to assist in the repair. The moorage situation is stable. Roof tiles at the Winslow out station have failed and inquiry will be made as to the tile guaranty. Carpet repairs at the Club are being done. The widening of 520 is again raising its head given the push for special taxes by the Governor.
REAR COMMODORE’S REPORT: R/C Yates reported on the installation of new bushing on the upper security gate to minimize the noise. The automatic lock down feature of the security is operational. The Club facilities for shower and laundry will be accessible 24-7. But the Club will be open from 6:00 am to 12:00 midnight and closed thereafter. The access cards are being issued. A grounds party is needed for this Saturday April 30th. The security system for Winslow should be complete and operational by the end of April.
OLD BUSINESS: Captain Mauldin reported that the most urgent emergency repairs have been made. Attention is being given to the problem of sinking on Dock 3 and replacement of timbers on dock 1. Further risk assessment is being done by him having in mind that a snowfall in the fall of 2005 could present a serious danger. Captain Mauldin suggested an organizational structure for the Dock Committee as contained in attached Exhibit D. Secretary Richdale has reviewed suggested revisions and comments for the By-Laws for the Queen City Junior Yacht Club and will circulate a final draft for the next meeting of the Board.
NEW BUSINESS: Captain John Alving expressed concern that his activities as a volunteer for the Club in the course of the dock repairs may expose his professional corporation to liability at a later date. Captains Stone and Richdale will consult, investigate and report to the Board.
MEMBERS COMMENTS: None
ADJOURNMENT: The meeting was adjourned at approximately 2112 hours.
Respectfully submitted,
David A. Richdale
Secretary