A regular meeting of the Board of Trustees was held in the clubhouse on January 12, 2004. All board members and flag officers were present.
CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Packard at 1910 hours.
MINUTES OF THE PREVIOUS MEETING: Secretary Almo read the minutes which were approved as corrected.
MEMBERSHIP REPORT: Captain Bressler reported he had received three new applications for membership. The three members are Robert Meyers, Steve Hanson, and Daniel Wilshin. They all met required qualifications and were signed off on by the board.
Captain Bressler also presented a plan for stimulating membership by offering a monetary incentive to yacht brokers. A motion was made to pay yacht brokers a $250 fee for any referral that is converted to a membership application. It was further stipulated that the program would be limited to six months. The motion carried by a margin of 4 to 2, with Captains Stone and Almo voting nay, Captain Klein abstaining, and Captain Zuvich absent, (for clarity, Captain Zuvich was present at the beginning of the meeting).
TREASURER’S REPORT: Treasurer Farber reported that the 6 members who were delinquent on their dues from the last meeting now stand at 2. The remaining two, are Captains Rodney Martin and George Pells. Following a discussion - a motion was made for the following actions. That Captain Martin is given until January 19, 2004 to pay off his delinquency. If he fails to do so by that date he will be terminated from the club. Captain Pells was to be immediately terminated from the club. The motion was passed unanimously.
Treasurer Farber also presented his new format for the club financial statements. He did a line by line review of the October through December 2003 financial statements. A copy of these statements is filed with the original of these minutes.
Treasurer Farber reported on the QCYC Hot Line and alternative ways the club could convey information on events to the membership. Chairman Packard directed the Bridge to decide on this issue.
Captain Stone reported on terrorist insurance and the possibility of waiving this coverage. Chairman Packard directed the Bridge and Insurance Committee to make this decision.
Captain Stone further reported that he had reviewed the club bank statements and noted no discrepancies.
BOARD CHAIRMAN REPORT: Chairman Packard had no report.
COMMODORE’S REPORT: Commodore Anhalt had no report.
VICE COMMODORE’S REPORT: V/C McCroskey briefly discussed the feedback from his membership participation survey and indicated that he will come back with a more developed plan.
A discussion was held on the water pipe damage on Dock One, as a result of freeze damage. Bids obtained to date ranged from a high of $18,000 to a low of $3,000. The difference was attributed to the scope of work. A decision was made to get additional bids.
V/C McCroskey is looking into obtaining Wi-Fi service for the in station. There is no charge for installation and user members would be responsible for paying the fee. He will look into a subscription.
V/C McCroskey reported that Captain Dawson had achieved 100% compliance in obtaining proof of moorage boat insurance and licensing. Although he was absent from the meeting, it was decided that some formal recognition would be accorded him.
V/C McCroskey further reported that the outstation Officers Cruise-In was a success.
Captain Klett reported on the funding sources for the “card access security system”, which was previously estimated to cost approximately $35,000. Captain Klett is looking to fund this cost from the House Budget, however, Chairman Packard felt this money could be taken from Docks, House and Contingency. No decisions were made.
There was also a discussion on keeping the dock gates closed at all times - however, no action was taken.
REAR COMMODORE’S REPORT: R/C Grimm gave an excellent presentation on various scenarios of how the SR-520 project will impact the docks and club property. He gave recognition to Captain Mauldin for his significant efforts. He also reported that an attorney and land appraiser had been retained. In the near future, he will be presenting the board with a request for additional funding to cover these costs. A set of the presentation documents are a part of the original of these minutes.
UNFINISHED BUSINESS: None
AAC COMMITTEE CHAIRMAN: Commodore Anhalt reported that P/C Lentgis will shoulder this responsibility for another year.
DOCKS ELECTRICAL SYSTEM UPGRADE: Captain Mauldin is preparing a submission to Seattle City Light which should provide guidance as to what we can or can’t do.
NEW BUSINESS: Captain Klein inquired about the Hidden Harbor/QCYC joint function Super Bowl Party to be held in our clubhouse. He questioned the use of our bar to supply liquor to the guests. Commodore Anhalt assured the board that all the bartenders are well trained in knowing when to stop serving people.
ADJOURNMENT: The meeting was adjourned at 2150 hours.
Respectfully submitted,
Leonard Almo
Secretary