Board of Trustees Meeting of March 8, 2004

A regular meeting of the Board of Trustees was held in the Clubhouse on March 8, 2004.

All Board Members and Flag Officers were present with the exception of Captain Mike

Shannon who was excused.

CALL TO ORDER: A quorum being present, the meeting was called to order by Chairman Packard at 1902 hours.

MINUTES OF THE PREVIOUS MEETING: Secretary Stone read the minutes, which were approved as read.

MEMBERSHIP REPORT: Captain Bressler reported that Andy Foster, Ed Jennerich and Allen Fantel will be inducted at the next general meeting. Mary Rose Diefenderfer will be introduced. JoAnne Martenson (James’ widow) has applied for new membership. The Board approved a $2,000 credit (previously paid) towards her initiation fee. Club membership (not counting current applicants) stands at 365.

TREASUER’S REPORT: Captain Farber reviewed the financial statement. He noted that:

  1. Initiation fees and dues income are down.
  2. The Tarettes certificates of deposit are in the process of transfer to a QCYC account.
  3. Bilge Pump advertising revenues remain behind budget but have improved thanks to Captain Courson’s efforts
  4. Bar revenue remains down due to a reduction in the number of Club functions.
  5. The Contingency Reserve Fund is off due to a change in accounting procedures. This fund is now booked in accordance with the formula outlined in the By-Laws.
  6. Winslow Moorage is under budget due to vacancies. One 32-foot slip is currently available.
  7. Moorage delinquencies:
    1. Captain James Johnson – After 60 days a suspension letter will be sent.
    2. Captain Dick Kasperson – R/C Grimm will send reminder e-mail.
  8. Advertising delinquencies:
      a. Gallery Marine – Captain Farber will call.
  9. Captain Farber noted he would be out of town for the month of April. Captain Packard agreed to fill in.

BOARD CHAIRMAN’S REPORT: Chairman Packard:

  1. Welcomed new Board member Craig Joyner
  2. Asked Captain Stone for comments on the April 8, 2004 Directors and Officers insurance renewal. It was decided to obtain quotes for limits of $1 and $2 million.

COMMODORE’S REPORT: Commodore Anhalt reported:

  1. Captains Charlie Voss and Peter Proctor will re-design the corner of the Clubhouse bar to prevent a reoccurring drink-spilling problem.
  2. The Bainbridge Volunteer Fire Department has requested a donation towards the acquisition of a new fireboat and the possible use of our outstation dock. P/C Krows suggested the Club allow the use of our outstation building for a fundraiser. Captain Wood suggested and it was approved that he meet with the Fire Chief to get more information before we make a decision.
  3. SESAC sent a letter requesting QCYC enter into a music licensing agreement. The letter was referred to Captain Richdale. The cost of the license is $265. No further consideration was given to the issue.

VICE COMMODORE’S REPORT: V/C McCroskey reported:

  1. The Junior Officer’s Ball is scheduled for May 22, 2004 at the instation.
  2. Captain Zuvich is organizing a "Queen City Pride" instation work party for April 24, 2004.
  3. Those interested in using the Club for private events should contact the Secretary.
  4. The Dock Committee completed the Dock #1 fresh water supply line project.
  5. Discussed amending the method used for pricing moorage from the length of the vessel to the length of the stall.
  6. Reminded that the outstation clean-up party is scheduled for March 27 & 28, 2004.
  7. A Broad Band (WI-FI) representative will make a presentation at the April 28, 2004 general meeting.
  8. The US Corps of Engineers has returned our outstation pile replacement application. E. Kiss (QCYC Engineer) will meet with Corps representatives to correct the deficiencies. If approved construction could start after July 16, 2004.

REAR COMMODORE’S REPORT: R/C Grimm reported:

  1. Captain Geving is making progress on the Club security upgrade program.
  2. Dock #1’s flowerbed irrigation system is scheduled to be reconnected.
  3. A 520 Project meeting is scheduled with the Club attorney.
  4. Nancy Austin and Stephanie Marcelynas will assume responsibility for Ships Stores. Captain Farber is working out the details of a separate Ship Stores checking account.

OLD BUSINESS:

  1. Captain Mauldin reported Seattle City Light has turned down our dock electrical up-grate submission. They will not permit the separate drop for the docks after upgrade. A discussion on the method of financing the up-grade ensued. No decisions were reached.
  2. A discussion of the capital improvements in our 5-year plan resulted in a request to the Planning and Finance Committee to look further out. Particularly as respects dock replacement and dredging requirements. Captain Stone will arrange to have an informal survey done by someone in the dock construction business.

NEW BUSINESS:

  1. Captain Mauldin expressed concern about excess power demands on Dock #3 during Opening Day. A plan will be devised to limit power usage.
  2. Captain Mauldin is developing a QCYC Facilities and Operators Maintenance manual. The intent of the manual is to provide institutional knowledge for the operation of all Club systems. He said it’s a good start but contributions from others are needed to complete the project. It is currently located at: (http://home.comcast.net/~qc-electrical/qcyc/index.html)

MEMBER COMMENTS:

  1. Captain Pete DeLaunay presented a Junior Boating Program to the Board. It is envisioned as a three-month program including a full-time certified instructor who would provide 5 three-hour sessions of instruction. Questions about liability and financing were discussed. Captain Stone will contact QCYC’s insurance broker regarding coverage issues. Captain Stone will also contact the US Department of Labor, USL&H Division Director regarding employee status under the Act.
  2. Captain Pete DeLaunay presented a Bilge Pump and Annual Advertising Strategy paper to the Board. It addresses methods for making it easier to advertise with QCYC.
  3. Captain Farber reported that a form of the Bagel virus attacked the Club and some of its members. The damage was repaired. He warned not to open an e-mail that appears to come from QCYC stating that a virus has been detected.

ADJOURNMENT: The meeting was adjourned at 2114 hours.

Respectfully submitted,

Gary Stone
Secretary

Meeting Date
Meeting Type
Board of Trustees