Board of Trustees Meeting of Oct. 9th, 2006

A regular meeting of the Board of Trustees was held in the Clubhouse on Oct. 9, 2006. All Board Members and Flag Officers present included P/C Grimm, Commodore Yates, V/C McGillin, R/C Roberts, Treasurer Captain Roberts, (etc.)

CALL TO ORDER: With a quorum present, Chairman Stone called the meeting to order at 1900 hours.

ELECTION OF NEW BOARD CHAIRMAN: Captain Jeff Ewell was approved by a unanimous vote.

NEW BOARD MEMBER OATH OF OFFICE: Given to Captain Scott Smith by Chairman Jeff Ewell.

MINUTES OF THE PREVIOUS MEETING: Minutes of the previous meeting were read by Secretary Bruce Cullen and were approved as read.

ELECTION OF THE NEW BOARD SECRETARY: Captain Scott Smith was approved by all but one vote.

MEMBERSHIP REPORT: Captain Mark LaFountaine reports we currently have 383 members with a goal of 25 new members. He requested we continue the lottery and suggested splitting it between sponsor and co-sponsor which was voted and approved. A $250 brokerage incentive was also approved. Captain LaFountaine is also working on a new brochure for prospective new members.

TREASURER’S REPORT: Captain John Rogers reports that the fiscal year ended with $5300 to the positive, even with Scott Grimm at the helm. Also, the equity in the budget has increased by 300K. Captain Rogers also presented three banking resolutions: bar‘s, ship store’s, and checking. All were approved.

PLANNING AND FINANCE: Captain Bob Gundersen reports that the committee is currently working the 2006-2007 Budget with Commodore Yates and will have a budget for Board review at the next Board Meeting. He also stated that the leases are coming due for renewal on Ganges and Deer Harbor by 4/30/07 and recommended that the Board appoint Captain Ron Dawson to represent QCYC in their renewal. The Board approved the recommendation and Chairman Ewell will so advise Captain Dawson.

BOARD CHAIRMAN REPORT: Chairman Ewell reports the approval of the new committee chairs: Planning and Finance Chairman, Captain Bob Gundersen; Planning Committee Member, Captain Gary Stone; Appointment of Architectural Advisory Committee Chair, Captain Bob Hutnick. Also approved were Honorary Members for the Ensuing Year, Captain Edward Rollins and Captain Ted Pineda. The board agrees to continue discussion of Clubhouse rental agreement.

COMMODORE’S REPORT: Commodore Yates will continue to follow up on Port Gamble as an additional outstation. He is still looking for a house and grounds manager, as well as trying to recover the insurance money for repairing the gate. He reports the painting project should be complete by Oct. 15, 2006.

VICE COMMODORE’S REPORT: Vice Commodore McGillin reports he is working with the moorage committee on identifying "storage boats,"and "spillage boats." V/C McGillin reports Captain Jess Hill is the new bar manager. Jess is working on the training of new bartenders and will be holding a bartender training class on 11/4. At this time there is no new House Chair and the Bridge is working alternative ways to continue the daily maintenance. The Docks Committee is working on updating fire vents. The hoist damage is currently being repaired while discussion of the bill responsibility continues. Work continues on the sinking docks at Winslow as well as the repair of the porch incorporating a repair fix designed by Captain John Alving. V/C McGillin reports that the new office manager Tiffany in the office is doing a great job.

REAR COMMODORE’S REPORT: Rear Commodore Roberts reports he is working on Membership, Grounds, and Security. Currently he’s looking for a Grounds Chairman.

PAST COMMODORE’S REPORT: P/C Grimm is continuing to work with V/C McGillin on the 520 project and making sure we plan for the costs of the legal fees. Scott enthusiastically agrees to continue working on the millfoil issue. P/C Grimm reports that the Commodore’s Ball was a great success with 108 attendees, and participants raved about Willy’s delectable prime rib dinner.

AUDIT COMMITTEE: Jeff Ewell reports Nick Castro’s overwhelming eagerness to volunteer for this committee.

OLD BUSINESS: None

NEW BUSINESS: P/C Grimm is looking for 10K to be approved for startup money for the design and purchase of tiles for improvements to the patio on the main deck. The monies were voted and approved.

MEMBER COMMENTS: None.

NEXT BOARD MEETING: Nov. 7th, 2006.

ADJOURNMENT: @ 2050 hours.

Respectfully submitted,
Scott W. Smith, IV
Secretary