Board of Trustees Meeting of October 10, 2005

A regular meeting of the Board of Trustees was held in the Clubhouse on October 10, 2005.  All Board Members and Flag Officers were present except Eric Wood and Dennis Okamoto who were excused.  Also present were Captains Art Mauldin, Bill Packard, Bill Bressler, Ed Hedges, Ed Jennerich and P/C Dean Lentgis.


CALL TO ORDER:  A quorum being present, Chairman Elbon called the meeting to order at 1900 hours.
   
MINUTES OF THE PREVIOUS MEETING:  The Minutes as submitted by e-mail to the Board members were approved as corrected.

ELECTION OF NEW BOARD CHAIRMAN:  Captain Gary Stone was elected the new chairman of the Board of Trustees by unanimous consent and presided over the meeting immediately.  Chairman Stone gave special thanks to Marv Elbon for his service to the Board.  Special thanks were also extended to Captain Craig Joyner and P/C Daryl Anhalt for their service to the Board.  R/C Bill McGillin was welcomed as a new member of the Board.

ELECTION OF BOARD SECRETARY:  By unanimous vote Captain Bruce Cullen was elected Secretary of the Board

MEMBERSHIP REPORT:    Chairman Ed Jennerich presented 8 new applications for approval of membership:  Randy White; Scott Coughlin; Andy Gerdy; Todd Wallick;  Mike Duncan, Dwynn Nyquist; Mark Dales; and Sandra Kemper.  All were approved for admission to membership.  There are now 365 active members and when the 8 new applicants are added there will be 373 members.  The target for the coming year is 27 new members.  It was requested that the $2000 lottery for new members and $250 award to the new member broker be continued.  This request was tabled.

TREASURER’S REPORT:  Treasurer Farber submitted a preliminary QCYC Income and Expense Statement for the period October 2004 to September 2005 as contained in Exhibit A.  A positive cash flow of $22,771.73 is shown.  The Club now has $160,000 in T-Bills and another $40,000 in T-Bills will be purchased on October 11, 2005.  Notification has been sent to randomly selected individuals holding QCYC bonds that $50,000 in bonds will be redeemed. Treasurer Farber indicated he will not seek re-election upon completion of his term, and that Assistant Treasurer Michelle Bressler has declined to be a candidate for Treasurer.  The Nominating Committee must come up with candidates for both positions as soon as possible so that necessary training can be undertaken before Steve’s term ends.

PLANNING AND FINANCE COMMITTEE REPORT:   Upon presentation and recommendation by the committee chairman, P/C Dean Lentgis was elected to membership on the committee.  Captain Ed Hedges was elected Chairman of the committee.  Captain Hedges reported that the committee will meet Friday, October14 to form the Budget for the next fiscal year and submit it to the Board at the next regular meeting in November 2005. 

BOARD CHAIRMAN’S REPORT:   Captain Bob Hutnik was elected Chairman of the Architectural Advisory Committee.  The Privacy and Use Policy for E-mail Addresses is under study by Commodore Grimm.  R/C Bill McGillin and Captain David Richdale will collaborate to recommend a statement of policy.  Ed Rollins and Ted Pineda were recommended for Honorary Membership.  P/C Lentgis will speak to Ed to see if he wants to remain as an honorary member. Commodore Grimm will recommend a new E-mail List Manager.  New banking signature authorizations will be needed for the Bank Accounts for the new Chairman of the Board.

COMMODORE’S REPORT:  Commodore Grimm reported that he requested a bid from Waterfront Construction on a per cap basis.  The bid came in at $2500 per cap representing a saving of about $1100 per cap. 
WSDOT requested preliminary information from the Club regarding the SR520 bridge project, and meetings are planned.  If I-912 does not pass WSDOT indicates that movement will begin.  Commodore Grimm projects that construction of the new bridge is at least 4 or 5 years away.  WSDOT was advised that the loss of Dock 3 would be a substantial threat to the existence of the Club.  Assignment of real estate adjacent to the club, as mitigation, was proposed.
John Fisher surveyed the outstation property on Bainbridge Island gratis and was able to reduce the total land basis by 30,000 sq. feet.  This will result in a savings of $8500 per year on the DNR lease.
The Rule changes proposed by the Commodore on Rule 2.12. Burgee, and  Rule 5.01 Reciprocal Moorage, were approved  upon motion seconded and carried in the form attached as Exhibit B and C respectively.  Upon motion, seconded and carried Rule 9.02 Lockers, was changed to allow lockers for only permanent moorage as contained in Exhibit D.

VICE COMMODORE’S REPORT:  V/C Bob Yates reported that painting bids for the in-station have been requested.  Tacoma Boat has submitted a bid for the replacement of the wooden docks at Winslow.  Moorage Rule changes will be considered in light of the discussions and suggestions of  Captain Bill Packard and submitted by e-mail within one week.  

REAR COMMODORE’S REPORT:  R/C McGillin  reported that there is a need for more volunteers for grounds work.  Security facilities are being further studied.  Congratulations were extended to Captain Jennerich for his great start as membership chairman.

OLD BUSINESS: 

1.    The Member Hold Harmless Agreement was sent by Secretary Richdale to V/C Yates and Candace Tate for future use.  A discussion followed and it was suggested that the content of the agreement be stated in the Annual as the policy of the Club.
2.    A discussion of the Clubhouse Rental Agreement and Fees was tabled.  

NEW BUSINESS: 
1.    Determination of appropriate limits for insurance coverage for trophies is still under study.
2.    The job description for the Manager is still under study.
3.    P/C Ewell has announced his intention to donate a bond he holds to the Club.  The policy for donations and the execution thereof is a matter for the consideration of the Memorial Committee and its chairman, P/C Lentgis.   Secretary Richdale suggested that the donation should be signed by the spouse of the donator when the bond is a community asset.   

MEMBERS COMMENTS:  Captain Art Mauldin reported that he was shocked to discover that there is another seriously failed cap on the Dock 1 that was not found on inspection last spring.    V/C Yates and Art will inspect Dock 1 immediately as there is some risk to 18 boats.

ADJOURNMENT:  The meeting was adjourned at approximately 2140 hours.

Respectfully submitted,


Bruce F. Cullen, MD
Secretary