A regular meeting of the Board of Trustees was held in the clubhouse on September 10th, 2007. All board members and flag officers present included P/C Grimm, Commodore Yates, Vice Commodore, McGillin, Rear Commodore Roberts, and Treasurer Rogers.
CALL TO ORDER: 1858 hrs
MINUTES OF PREVIOUS MEETING: Approved as read by Secretary Scott Smith
MEMBERSHIP REPORT: Capt. Mark LaFountaine reported we have 377 active members; 7 applications pending, and scheduled to come in at the next general membership meeting. There was also mention of 19 potential members, 9 of which had proof of eligibility. New prospective members are Stephen Coughlin, Ryan Garvie, Kurt Hanson, Virginia Harris, James Van Wagenen, Ronald Boegeli, and Larry Houk.
TREASURERS REPORT: Capt. John Rogers reported that income expenses reflect low membership count. Total expenses are currently down making club numbers look good. Committee expenses are up due to Labor Day income not currently accounted for to date. The Balance Sheet shows balances are up due to July moorage dues collected; fixed and total assets are also up. Potentially, there are 19 members eligible for senior life membership. In order to qualify, a member must have paid dues for 25 years, and be 65 years of age. Of these 19, nine qualify.
PLANNING AND FINANCE COMMITTEE: The next meeting for P/F will be Oct. 4th, 1800 hrs.
BOARD CHAIRMAN REPORT: Chairman Jeff Ewell reported that the voting procedure for a dues increase would be that ballots would be handed out at the sign in of the general membership meeting. The new QCYC insurance broker has been changed from Don Filer to the Carlson Insurance Co. They have an action to present a proposal to present to add back to our policy earthquake, snow colapse, and Ganges outstation insurance coverage. Prior member, Rennebohm, claims his Sixth Series Bond was not paid by the club, and would like it to be paid with interest. The Board recommended it be paid without interest. V/C McGillin will review the request and bring a suggested propsal at the next Board meeting.
Secretarial Duties were handed to Capt. Mark Weiss during the slip #175 issue :
Continued Board Chairman Report: Capt. Scott Grimm brought forth a motion to increase the LOA for odd numbered slips on Dock One, Slips #169 through #195, from 49’ to 51’. The motioned was moved and seconded. The votes were four yes; four no. The motion was not passed. Capt. Bruce Cullen’s proposal was a board recommendation to the bridge for Capt. Scott Smith to maintain his slip, #175, and have his boat modified to bring his boat into the length requirements of slip #175, at the rules that are effective as of this date, by Nov. 10th, 2007. The motion for a board recommendation was approved by a 6 to 2 vote. Capt. Smith agreed to these terms.
Secretarial Duties were resumed by Capt. Scott Smith:
Continued Board Chairman Report: Capt. Jerry Zuvich brought forth a proposal to eliminate the Architechtual Advisory Committee (AAC). Capt. Bob Hutnik, the chairman of the AAC, gave the pros; Capt. Jerry Zuvich gave the cons. Capt. Howard Klock gave the suggestion that more members sit in on the AAC meetings. Capt. Jim Bailey stated that the AAC was in charge of completing the new QCYC remodeled building and grounds only. The Board recommends that the membership reject the proposed bylaw ammendment eliminating the AAC. A motion was put forth, and was seconded, to keep the AAC as is to date. The vote was seven yes, and Commodore Yates was the only no vote. It was also agreed the pro and con statements would be mailed out with the notification of the vote for the bylaw amendment regarding the AAC.
COMMODORE’S REPORT: Commodore Yates reported that the Change of Watch will be September 26th, 2007. The Commodore’s Ball on Oct. 6th will be a black tie event.
VICE COMMODORE’S REPORT: V/C McGillin reported that the Marinas Best Practice Management Report will be sent out to the Board and Bridge for final approval soon.
REAR COMMODORE’S REPORT: R/C Roberts reported there will be a grounds clean up party on Sept. 22nd.
OLD BUSINESS: Capt. Gary Stone reported that the first meeting with the state mediator on the 520 project will be tomorrow, Sept. 12th. The 520 expenses are starting to accumulate with attorney fees and mediation. Dennis Okamoto reported there’s nothing new to report on the audit committee at this time.
NEW BUSINESS: Capt. Art Mauldin reported that the docks at the instation and outstation are in poor condition. He requested a plan to get started on the repairs.
MEMBER COMMENTS: Capt. Jim Bailey asked that the QCYC Board minutes be posted again on the QCYC website. Jim also suggested a tape recorder might be helpful during the Board meetings. (The legalities of this may need to be looked into). Jim also brought to the Board’s attention, that the mailings regarding the proposed moorage increase, were sent out too early. The result is that a vote cannot be taken at the next general meeting, due to members knowing the information too early. A new mailing of the proposal will have to be sent to members, costing the club approximately an additional $450 for postage and the vote will be postponed until a November meeting. The oversight of posting the minutes was noted by Chairman Jeff Ewell, and he agreed to have the issue of the posting of the minutes to the website fixed.
NEXT BOARD MEETING: Oct. 8th, 2007
ADJOURNMENT: 2115 hrs
Respectfully submitted,
Scott Smith, IV