A regular meeting of the Board of Trustees was held in the Clubhouse on September 12, 2005. All Board Members and Flag Officers were present except Dennis Okamato. Also present were Captains Bob Hillman, Ed Hedges, Eric Wood, and Jim Bailey.
CALL TO ORDER: A quorum being present, Chairman Elbon called the meeting to order at 1900 hours.
MINUTES OF THE PREVIOUS MEETING: Minutes of the previous meeting of June 13, 2005 were approved as submitted by e-mail to the members of the Board and as corrected.
MEMBERSHIP REPORT: Captain Bill Bressler reported that there are two new applications pending. Captain Don McKeta has requested withdrawl.
TREASURER’S REPORT: Treasurer Farber submitted the income and expense statement for the period October 2004 to August 2005 attached as Exhibit A. He further submitted a statement of account of the Treasury Bill holdings of the Club attached as Exhibit B. He estimated the bonded debt retirement at $31,000 and suggested the need for a lottery near the end of September.
PLANNING AND FINANCE COMMITTEE REPORT: Captain Ed Hedges reported that the committee is scheduled to meet on September 15 and 16 regarding the budget for the year ahead. A discusion followed regarding the disposition of excess fund retirement of debt versus needed safety improvements on the docks. PC Grimm advised that the fire protection alterations and repairs can be spread over a five year period. Captain Jim Bailey commented on the need to treat the repairs on Dock 3 with the same priority of the repairs to Dock 1 and 2.
BOARD CHAIRMAN’S REPORT: No report was submitted.
COMMODORES’S REPORT: Commodore McCroskey reported on a successful summer cruise for which Captain Craig Joyner and P/C Jeff Ewell are due commendations. P/C Spence did a great job of the July 4th cruise which produced a profit of about $1000.00. The upcoming Entertainment Night set for September 23rd and the Comodores Ball are looked to with great anticipation. The Ganges outstation is a great success, well used by the members.
VICE COMMODORE’S REPORT: V/C Grimm reported that bids will be let on a per cap basis to Diamond Roofing.
Of the water safety budget of $19,000, $9,000 has been spent and additional funds will be spent in the spring of 2006.
Seattle Yacht Club is joining us in opposing the excessive requirements of the water quality officials.
The carpet cleaning of the Club house has been improved. The need to water pressure spray the exterior of the Clubhouse is being looked into.
The moorage situation has improved and a good year was recorded. The Rule changes have been accepted. Winter and summer sublet rules are in need of amending.
The need for laundry facilities at Winslow are being studied. Webbs Services have been very good to deal with. The Shilshole docks were studied and found to be not acceptable for the Winslow outstation.
REAR COMMODORE’S REPORT: R/C Yates reported that the worker access program is working well. The Club is closing the gates on weekends to allow more use for the members.
OLD BUSINESS: Dock Repair. No report. Member hold harmless agreement. Secretary Richdale will e-mail the form to R/C Yates and Candace.
Privacy Policy for Member Confidential Financial Date. Captain Gary Stone and Treasurer Farber are studying the matter.
Clubhouse Rental Agreement & Fees. Captains Mike Shannon and Gary Stone and P/C Anhalt have the matter under review.
Club Roster. Michelle Bressler reports that the Roster of Members is now complete and appears on the web site.
NEW BUSINESS: Insurand coverage and limits for Trophies. The matter is under review by Captain Gary Stone who forsees the need for an increase in the dollar coverage.
Office Manager Job Description. Captain Gary Stone reports that the matter needs more study.
Seattle Sail and Power Squadron Clubhouse Rental. P/C Ewell has the matter under study.
Financial Audit. P/C Ewell reports on the completion of the 8 month audit is complete and found to be without any mistakes or discrepancies. "Good job Steve" from the auditor.
P/C Anhalt reports the need for a volunteer group to paint the interior of the Clubouse.
ADJOURNMENT: The meeting was adjourned at approximately 2050 hours.
Respectfully submitted,
David A. Richdale
Secretary