Queen City Yacht Club
Regular Board of Trustees Meeting Minutes
Date: December 12, 2016, Time 19:00 Hrs. (7:00 PM)
Location: QCYC Main Station - Third Deck
Trustees, bridge officers and committee chairs present: Captains Rick Ashleman, Sandy Benson, Pete Delaunay, Barry Rutten, Jeff Madera, Commodore Dave Bedner, Vice Commodore John Hieber, Rear Commodore Mark Reed and P/C John Rogers, Secretary Eric Wood and Treasurer Jan Gould
Excused: Kelly Stocklin
Meeting was called to order at 7:00 p.m. by Chair Rick Ashleman.
Approval of Minutes:
The minutes of the November 14, 2016 meeting were presented via email by Board Secretary Barry Rutten. It was moved and duly seconded to accept the meeting minutes as presented. Motion Passed.
Opening Comments – Board Chair Rick Ashleman
- Ashleman clarified the conditions under which electronic/online voting, special Board meetings and Execitive sessions should occur. The emphasis is on openness and visibility, so most issues should be discussed at the regular Board meeting. Certain urgent and time sensitive topics may give rise to an online vote and procedures would amend minutes and the minutes approved at the next meeting. Certain sensitive issues may require private, executive session. See attachment for details.
Committee Reports:
Membership-Chris Benson
Current members: 383 active, 13 intermediate active, 9 social members, 19 life members and 98 senior life member and 3 pending applications. Total memberships excluding pending is 522.
- Capts. Kurt and Trela Herman; sponsors Capt. Doug and Margi Waddel
- Capt. Pat and Mina Dye; sponsors Capt. Craig and Ann Wilbour
- Capt. Nick Werner; sponsor Capt. Sandy Werner
Treasurer’s Report – (See Attachments) Presented by Treasurer Jan Gould.
- 3 members are in non-payment of dues status:
Eric Long, Tim Dies and Patrick Wilson. Their access cards have been frozen and they have been sent certified letters regarding the need to bring their account in order.
- The Fishing Net Fund, required as part of our agreement with the Tribes when expanding Dock 1 has been increased to reflect a CPI increase.
- There are only $1,000 worth of bonds left to be paid off. They are expected to be paid off January 15th.
Treasurer Jan Gould distributed the financials and details were explained as follows:
- Total income: $465,329.67; total expenses: $103,327.73; net income: $362,001.94
- Total assets are at $6,260,519.23
- The investment summary reflects a total of $623,852.58.
Based on a discussion of a fuel expense paid by the Club to a Captain who volunteered his boat for a Predicated Log race, a motion was made to restrict Regatta Power from reimbursing fuel expenses for skippers. The motion was seconded. The motion FAILED to pass.
A motion was made to approve $9,605 for a new hot water heater for the Main Station clubhouse. The motion was seconded and approved.
Commodore Dave Bedner pointed out that the bill for replacing workslip #3 came in higher than the agreed upon amount and he was able to hold the line on the original bid of $43,000 plus tax.
Planning & Finance Committee Report – Bruce Ramon
- $25,000 was budgeted to upgrade the showers at Winslow. Due to a delay in getting that project started and the need to repave the Winslow parking lot, a motion was made to reallocate $12,000 from the shower upgrade budget to the parking repair. The motion was seconded and passed. Vice Commodore Hieber promised Board Secretary Barry Rutten that the funds would be replenished in his budget next year.
Moorage Report – Jeff Madera
New Moorage Chair Don Frissell is transitioning into his new role with assistance from outgoing Moorage Chair Jeff Madera.
There is one open slip available, a fire break slip.
Outstation Report – Eric Wood
- Bainbridge parking lot repaving will commence when it’s dry enough to do so.
- Shower project on hold due to availability of contractor.
- Two power pedestals at the Outstation were damaged by a member. They will be repaired/replaced and the member will be paying for the work.
By Laws Report– Scott Grimm
No Report
Insurance Committee Report – Barry Rutten
- The discussion regarding requiring proof of insurance from all members, not just moorage members, was tabled until the January meeting.
Architectural Advisory Committee – Doug Henrikson
- Bar expected to be located in current 3rd floor storage closet unless water drainage unavailable or impractical
- AAC working on an improvement to the accordian door at the 3rd floor galley
- Work is coninuing on options for the 2nd deck TV lounge improvement: casework, artwork
- Options are being explored to improve third deck lighting
520 Report – Gary Stone
No news
Chairman Ashleman attended a Montlake neighborhood meeting and reported WSDOT may be backing down on closing the Montlake Market due to strong neighborhood objections
Web Site – Bill Brunkhorst/Gerald Fey
No Report
Disciplinary Committee
No Report
Commodore’s Report-Dave Bedner
- Extended discussion regarding Commodore Bedner’s proposed options regarding moorage for non-mooring members in the U and elsewhere at the main station, such as work slips and the reciprocal dock. A revised plan is being developed for presentation at the January meeting.
Vice Commodore’s Report – John Hieber
- Non-compliant moorage members related to insurance information on file with office: 73 members out of 226. Software solution to monitor and communicate requirements being explored.
- A job description for the Office Manager is being developed.
- Electronic billing has been announced.
Rear-Commodore’s Report – Mark Reed
- No Report
Unfinished Business:
A motion was made regarding Initiation Fees and the Boat Show.
It was moved that the membership initiation fee be reduced to $1,500 from January 1, 2017 through June 30, 2017, for up to X number (TBD @ January meeting) of memberships. To qualify, applications must be submitted prior to May 31, 2017. The motion was approved with one Nay vote.
New Business:
The discussion of Insurance Committee recommendations was tabled until the January meeting due to the late hour.
Good & Welfare
None
Member Input
None
There being no further business it was moved and duly seconded to adjourn the meeting at 9:30 p.m.
Next BOT meeting will be January 09, 2017, 7 p.m.
Respectfully submitted by,
Barry Rutten, Board of Trustees Secretary