Queen City Yacht Club
Regular Board of Trustees Meeting Minutes
Date: January 09, 2017, Time 19:00 Hrs. (7:00 PM)
Location: QCYC Main Station - Third Deck
Trustees, bridge officers and committee chairs present: Captains Rick Ashleman, Sandy Benson, Pete Delaunay, Kelly Stocklin, Barry Rutten, Jeff Madera, Commodore Dave Bedner, Vice Commodore John Hieber, Rear Commodore Mark Reed and P/C John Rogers, Secretary Eric Wood and Treasurer Jan Gould
Excused: none
Meeting was called to order at 7:00 p.m. by Chair Rick Ashleman.
Approval of Minutes:
The minutes of the December 12, 2016 meeting were presented via email by Board Secretary Barry Rutten.
Prior to the approval of the minutes, following a discussion, it was moved, seconded and approved to revise the new member initiation motion passed at the December 12, 2016 meeting to allow 36 memberships at the ½ price $1,500 fee, between the months of January and May 2017.
It was moved and duly seconded to accept the meeting minutes as modified and presented. Motion Passed.
Opening Comments – Board Chair Rick Ashleman
Chairman Ashleman discussed Rule 8.02.01 and the possible need to clarify the rules surrounding use of club facilities for private and non-private events and the related issue of when payment for the use of the 3rd deck would be required. A discussion was begun involving how it is determined whether or not all members were invited to an event, whether that invitation was genuine or realistic, when should payment be expected and who should administer that decision. It was decided to defer this topic for further discussion to the February meeting.
Committee Reports:
Membership-Chris Benson
There are no applications for membership. Captain Benson reviewed the plan for member staffing of the boat show booth. He indicated that fewer postcards would be mailed this year to save funds, as he had not seen significant ROI from the mailings. He indicated the Open House for prospective members was March 5th.
Current members: 386 active, 14 intermediate, 8 social members, 18 life members and 98 senior life members and 0 pending applications. Total memberships excluding pending is 525.
- No applications presented
Treasurer’s Report – (See Attachments) Presented by Treasurer Jan Gould.
- The club is $13,224.03 ahead of budget on net income
- Net cash flow stands at $231,658.82, well ahead of budget.
- The outstation is $2,657.14 better than budget.
Treasurer Jan Gould distributed the financials and details were explained as follows:
- Total income: $471,877.36; total expenses: $134,035.75; net income: $337,841.61
- Total assets are at $6,260,519.23
- Outstanding Dues (topic from December 2016) – Two of the three members who had been on the “dues not paid list” have paid. Only one member, Tim Dies, has not paid. Brief discussion on whether to expel Captain Dies for non-payment deferred one more month, to February meeting.
Planning & Finance Committee Report – Bruce Ramon
- The P&F Committee has been examining the potential impact on the club from the loss of income that may arise from parts or all of Dock 3 being unavailable to rent during construction of the “rest of the West” section of the 520 bridge. As the bonds issued to finance the remodel of the clubhouse have now been retired, P&F recommends to the Board that the $50,000 budgeted annually for paying off the bonds be re-allocated to the Contingency Reserve fund, over and above the regular, 10% amount mandated in the By Laws. The goal would be to build up additional funds to either pay off the dock electrical loan early or have funds to address issues related to 520.
- A motion was made and seconded to redirect the $50,000 in annual funds formerly used to pay off bonds to the Contingency Reserve Fund, commencing in the 2017-2018 budget year. Motion passed.
Moorage Report – Jeff Madera & Don Frisell
- One firebreak slip is open but is expected to be filled
- Discussion of how to properly and respectfully address boats in moorage of recently deceased members. Ideas were proposed, no specific action taken.
- Bill Field – 6 months ends 2/20 – Brint Field (former member and son) to be contacted
- Karin McClean – 6 months ends 6/6 - family aware of need to move boat. To be contacted
Outstation Report – Eric Wood
- Bainbridge parking lot repaving will commence the last week of January if weather permits. Discussion of the benefit of waiting for a better weather window for improved results. Chairman Wood to take that under advisement.
- City of Bainbridge Island waterfront park to be completed (possibly) by the end of January. Looking good!
- Outstation Chair Wood has agreed to allow B.I. Metro Parks to dock an 11 foot Boston Whaler at the dinghy dock during the construction of the new public dock, to allow access to the float for the junior sailing program. In exchange, QCYC to receive several discounted memberships for the “much in demand” 8-12 year old junior summer sailing program.
- Marine Floats to repair power pedastals damaged by member when schedule allows.
By Laws Report– Scott Grimm
No Report
Insurance Committee Report – Barry Rutten
- Based on a recommendation from the Insurance Committee, a motion was made to change Rule 1.06 to read as follows:
- Insurance and Ownership. Members shall provide the Club with evidence of a current, in-force boat liability insurance policy, with liability coverage in the amount of at least $500,000 and with the Club named on the policy as an additional insured before mooring at any Club-maintained facility. On request of the Moorage Committee, the owner of a boat temporarily moored at the Club’s facilities shall promptly provide copies of the certificate of ownership or documentation for the boat, and a current Washington State Department of Licensing registration for the boat.
The motion was seconded, a discussion on the motion took place, the motion passed. There was one abstention and one No vote. P/C John Rogers requested that his No vote be noted for the record.
Architectural Advisory Committee – Doug Henrikson
- No Report
520 Report – Gary Stone
- No report
Web Site – Bill Brunkhorst/Gerald Fey
- No Report
Disciplinary Committee
- No Report
Commodore’s Report-Dave Bedner
- Commodore Bedner provided a revised set of options regarding moorage for non-mooring members in the U and elsewhere at the main station, such as work slips and the reciprocal dock affecting, Rule 5.02. (See attachment) Extensive conversation regarding impacts, benefits and tradeoffs. Further discussion planned for a future meeting, no decisions made.
Vice Commodore’s Report – John Hieber
- An oil spill on Dock 1 was reported to the US Coast Guard, the Department of Ecology and other agencies as required. The spill was related to a member boat taking on water and listing at a prominent angle and possibly from bilge pump discharge. Muskrats in the exhaust was mentioned as a possible cause. V/C Hieber wished to convery a big thanks to a number of members that were able to intervene, assist and prevent a much larger spill or additional damage.
Rear-Commodore’s Report – Mark Reed
- Communication to the membership, commencing around March/April, regarding parking rules and parking enforcement for the busy summer season will take place. Possible new rule for parking lot use during non-restricted months (off season) is being explored.
Unfinished Business:
Several items of Unfinished Business were carried forward to the February meeting due to the late hour.
New Business:
Several items of New Business were carried forward to the February meeting due to the late hour.
Good & Welfare
None
Member Input
None
ADDENDUM to the January Board Minutes
The January Board of Trustees Minutes were amended by the Board during the February meeting to reflect names of new members that joined in between the two meetings.
Bill Reid; sponsor Tom Johnson
Ray & Susan Rebello; sponsor Pete & Rosemary Collins
Willia Ratcliff & Marcine Hull; sponsor Roger Palmer
There being no further business it was moved and duly seconded to adjourn the meeting at 9:30 p.m.
Next BOT meeting will be February 13, 2017, 7 p.m.
Respectfully submitted by,
Barry Rutten, Board of Trustees Secretary