Queen City Yacht Club
Regular Board of Trustees Meeting Minutes
Date: June 12, 2017, Time 19:00 Hrs. (7:00 PM)
Location: QCYC Main Station - Third Deck
Trustees, bridge officers and committee chairs present: Captains Rick Ashleman, Sandy Benson, Pete Delaunay, Kelly Stocklin, Barry Rutten, Jeff Madera, Commodore Dave Bedner, Vice Commodore John Hieber, Rear Commodore Mark Reed and P/C John Rogers, Secretary Eric Wood and Treasurer Jan Gould
Excused: None
Meeting was called to order at 7:00 p.m. by Chair Rick Ashleman.
Opening Comments – Board Chair Rick Ashleman
Chairman Ashleman acknowledged the large group of members in attendance related to a Planning & Finance proposal related to dues.
Approval of Minutes:
The minutes of the May 08, 2017 Board of Trustees meeting were presented via email by Board Secretary Barry Rutten. It was moved and duly seconded to accept the meeting minutes as presented, with the addition of an amendment that the Board of Trustees acted during the summer recess to hire Elise Ochs as the new office manager. The Board unanimously approved the hire via e-mail voting in early August. The motion passed.
Committee Reports:
Membership-Chris Benson
Current members: 400 active, 16 intermediate, 9 social members, 19 life members and 96 senior life members and 5 pending applications. Total memberships excluding pending is 540.
5 applications were presented to the Board
- Peter Cohen & Gloria Chenoweth; sponsor – Michael Dever
- Roger & Heidi Bush; sponsor – Michael Abrajera
- Timothy Hicks; sponsor – Larry Gill
- Laura & Matthew Hinrichs; sponsor – Pete & Mary Jo Moe
- James Hanna; sponsor – Larry Keeler
Treasurer’s Report – Presented by Treasurer Jan Gould (See Attachments)
Treasurer Jan Gould distributed the financials and details were explained as follows:
- Total income stands at: $831,038.34; this is $22,876 better than budget due to the moorage increase, more new members and more 3rd floor rental income.
- Net income stands at $440,370.28; this is $43,622.72 better than budget due to higher income and lower expenses.
- Total expenses stand at $390,668.06
- Net cash flow stands at 196,083.40
- The outstation is $893.68 over budget.
- Capital expenditures stand at $223,390, from a budget of $284,605, with a remaining balance of $61,215
- Total value of all investments: $707,788.96
Planning & Finance Committee Report – Bruce Ramon
- No report
Moorage Report –Don Frisell
- No report
Outstation Report –Eric Wood via Bridge
- Paving of the parking lot is complete
- There are stains and some possible damage due to winter roof leaks; a plan to address the roof leaks needs to be developed
- The mens room was affected by the leaks but not significantly.
By Laws Report– Scott Grimm
No Report
Insurance Committee Report – Barry Rutten
- A source to produce labels to affix to the dock power pedestals at Winslow and the main station is being researched. The labels would request that members turn off the breaker before connecting or disconnecting power cords to prevent arcing inside the pedestal connection.
Architectural Advisory Committee – Doug Henrikson
No Report
520 Report – Gary Stone
No report.
Web Site – Bill Brunkhorst/Gerald Fey
- No report
Disciplinary Committee
No Report
Commodore’s Report-Dave Bedner
- Work to the outstation and the workslips at the main station are complete for the season
- 3rd floor bar and galley work will commence soon.
- A 10% downpayment has been paid for the TV area casework
Vice Commodore’s Report
- No report
Rear-Commodore’s Report – Mark Reed
- Update on defining the role & scope of the Office Manager role – the overall position, tasks, Human Resources items, expectations and objectives.
- Update on the formalization of agreements with Janitorial, Landscape and Catering vendors.
- New Member Orientation at Winslow – very successful
- 18 boats
- 30 members
- Low & Slow BBQ – sold out & financially sucessful
Old Business
- Leadership Retreat; September 25; Agenda discussed
- P&F recommendation – Held for discussion until end of meeting
New Business
- A discussion regarding volunteerism and it’s connection to moorage eligibility was quickly ended as interest in the concept was low
- An updated and possibly interactive database driven moorage layout CAD drawing was discussed. Research and discussion to continue on desired features and if this can be done in-house by a member or members with the proper expertise and software.
- Storage boats – Two members were present to respond to letters received regarding their vessels being considered storage boats
- Virginia Harris – slip # 265 - Kliokanaka
- Ed Wortman – Slip #216 – M.T. Pockets
- No action taken at this time on either vessel based on presentations
- Planning & Finance Committee recommendation to the Board of Trustees to request a change to the By-Laws to require all in-station moorage members to pay full dues regardless of membership classification was discussed in detail. (attached)
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- Eleven (11) Members/Captains were in attendance to comment and present their views on the proposal
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- Commodore Bedner proposed no change to the Senior Life Membership and suggested changes to the Life Membership (proposal attached) to include:
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- 1. a new age 65 and over requirement to qualify and
- 2. a new requirement to pay full dues if the Life Member were also a mooring member.
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A motion was made to refer the matter back to the Planning & Finance Committee to re-examine the recommendation to include considering the proposals of the Commodore as above.
It was further moved to form a special committee to include a cross-section of members to examine the issue and provide more financial details and cost/benefit analysis.
The motion was seconded and approved.
Good & Welfare
None
Member Input
None
There being no further business it was moved and duly seconded to adjourn the meeting at 9:00 p.m.
Next BOT meeting will be Monday September 11, 2017, 7 p.m.
The September 11th BOT meeting will be a joint meeting held with Planning and Finance.
Respectfully submitted by,
Barry Rutten, Board of Trustees Secretary