Queen City Yacht Club
Regular Board of Trustees Meeting Minutes
Date: May 08, 2017, Time 19:00 Hrs. (7:00 PM)
Location: QCYC Main Station - Third Deck
Trustees, bridge officers and committee chairs present: Captains Rick Ashleman, Sandy Benson, Pete Delaunay, Kelly Stocklin, Barry Rutten, Jeff Madera, Commodore Dave Bedner, Vice Commodore John Hieber, Rear Commodore Mark Reed and P/C John Rogers, Secretary Eric Wood and Treasurer Jan Gould
Excused: None
Meeting was called to order at 7:00 p.m. by Chair Rick Ashleman.
Opening Comments – Board Chair Rick Ashleman
Chairman Ashleman thanked the Bridge and especially Opening Day Chair Captain Michele Bedner for a smooth running and very successful Opening Day event.
Approval of Minutes:
The minutes of the April 10, 2017 Board of Trustees meeting were presented via email by Board Secretary Barry Rutten. It was moved and duly seconded to accept the meeting minutes as presented. Motion Passed.
Committee Reports:
Membership-Chris Benson
Current members: 397 active, 16 intermediate, 9 social members, 19 life members and 96 senior life members and 5 pending applications. Total memberships excluding pending is 537.
2 applications were presented to the Board
- David & Kathy Reynolds; sponsor – Robert Schrader
- James & Louise Day; sponsor – Chuck Gould
Treasurer’s Report – Presented by Treasurer Jan Gould (See Attachments)
Treasurer Jan Gould distributed the financials and details were explained as follows:
- Total income stands at: $823,391.05; this is $21,537.75 better than budget due to the moorage increase, more new members and more 3rd floor rental income.
- Net income stands at $475,281.87; this is $29,683.09 better than budget
- Total expenses stand at $348,109.18
- Net cash flow stands at $251,552.69
- The outstation is $2,385.25 over budget, due to lower winter overnight stay income.
- Capital expenditures stand at $208,881, from a budget of $284,605, with a remaining balance of $75,725
- Total value of all investments: $658,473.19
- Treasurer Gould noted that 15 members had not yet paid their dues
Planning & Finance Committee Report – Bruce Ramon
- Planning and Finance recommends to the Board of Trustees to designate $50,000 annual payment, previously budgeted to repay bondholders, to pay down outstanding electrical system loan.
- Planning & Finance recommends to the Board of Trustees to request a change to the By-Laws to require all in-station members to pay full dues regardless of membership classification.
Moorage Report –Don Frisell
- There are 3 open slips
- All have been offered & accepted
Outstation Report –Eric Wood
- Thetis Island outstation ownership change is not expected to impact or change our agreement
- The long-time manager of the facility is still in place, so continuity is expected
- The parking lot re-paving project is expected to be done May 12th
By Laws Report– Scott Grimm
No Report
Insurance Committee Report – Barry Rutten
- The Bridge was reminded that the Board had approved requiring an Event Liability Policy and that the rental agreement would need to be modified to reflect that requirement.
- The Bridge will implement procedures to ensure that rental liability coverage is secured by those renting the 3rd floor meeting space.
- The Insurance Committee provided the name of one online vendor. It was requested that the Insurance Committee provide the names of two additional vendors.
Architectural Advisory Committee – Doug Henrikson
No Report
520 Report – Gary Stone
No report.
Web Site – Bill Brunkhorst/Gerald Fey
- No report
Disciplinary Committee
No Report
Commodore’s Report-Dave Bedner
- AAC Committee still working on 3rd floor bar, with drawings being finalized and construction expected to start in June, with the work done in house by experienced members
- A decision was made to not pursue a 3rd floor lighting redesign following adjustment of the overhead lighting.
- The 2nd floor lounge area casework install for the TV area will also start in June.
- The 3rd floor galley will be improved with simple changes to the walls and elimination of the accordion door and replacement with a more attractive option.
Vice Commodore’s Report – John Hieber
- Discussing upcoming expenditures, V/C Heiber mentioned:
- Parking lot repairs at 75-100k
- Additional decorations at 3k
- Grounds improvements at 3k
- BBQ upgrades (unknown)
- New galley dishwasher at $25k
- Increasing the docks budget
- Remodel of the winslow showers at 25k
- The Office Manager job description and other related HR matters are being finalized
- Letters are being sent to six mooring members whose boughts have been determined to be storage boats, requesting an action plan to bring them into compliance
Rear-Commodore’s Report – Mark Reed
- Discussion of “Tomorrow’s Bilge Pump” re-design project
Old Business
- Leadership Retreat; September 18 date change to September 25; a draft agenda was distributed
- Chairman Ashleman discussed purpose and structure of 2 part meeting strategy for better implementation and action
New Business
- A motion was made to designate a minimum of $50,000 annually from funds previously budgeted to repay bondholders, to pay down the outstanding electrical system loan.
- The motion was seconded and approved.
- The Planning & Finance Committee recommendation to the Board of Trustees to request a change to the By-Laws to require all in-station members to pay full dues regardless of membership classification was discussed in detail.
- The discussion focused on whether the topic should be brought before the membership for a by-laws change vote.
- It was agreed the issue should be re-visited at the BOT meeting in June.
Good & Welfare
None
Member Input
None
There being no further business it was moved and duly seconded to adjourn the meeting at 9:00 p.m.
Next BOT meeting will be June 12, 2017, 7 p.m.
Respectfully submitted by,
Barry Rutten, Board of Trustees Secretary