Queen City Yacht Club
Regular Board of Trustees Meeting Minutes
Date: September 11, 2017, Time 19:00 Hrs. (7:00 PM)
Location: QCYC Main Station - Third Deck
Trustees and Bridge Officers present: Captains Rick Ashleman, Sandy Benson, Pete Delaunay, Kelly Stocklin, Barry Rutten, Jeff Madera, Commodore Dave Bedner, Vice Commodore (vacancy), Rear Commodore Mark Reed, P/C John Rogers and Treasurer Jan Gould
Excused: Secretary Eric Wood
Meeting was called to order at 7:15 p.m. by Chair Rick Ashleman.
Opening Comments – Board Chair Rick Ashleman
No comments from the Chair.
Approval of Minutes:
The minutes of the June 12, 2017 Board of Trustees meeting were presented via email by Board Secretary Barry Rutten. It was moved and duly seconded to accept the meeting minutes as presented, The motion passed and the minutes were approved. The Secretary shed a tear, as this is his last set of minutes.
Committee Reports:
Membership-Chris Benson
Current members: 406 active, 16 intermediate, 9 social members, 19 life members and 95 senior life members and 5 pending applications. Total memberships excluding pending is 545.
1 application was presented to the Board
- Luke & Sarah Lovell; sponsor – Tim McGrath
Treasurer’s Report – Presented by Treasurer Jan Gould (See Attachments)
Treasurer Jan Gould distributed the financials and details were explained as follows:
- Total income stands at: $1,002,377.52; this is $35,340 better than budget due to the moorage increase, more new members and more 3rd floor rental income.
- Net income stands at $532,556.36; this is $30,606 better than budget due to higher income and lower expenses.
- Total expenses stand at $469,821
- Net cash flow stands at $163,674
- The outstation is $2,193 better than budget.
- Capital expenditures stand at $249,977 from a budget of $284,605, with a remaining balance of $34,628
- Total value of all investments: $755,474.40
The Treasurer proposed the distribution of annual dues bills via e-mail since the e-mailing of moorage bills via e-mail has been so successful, saving the club both staff time and money.
A motion was made to accept the recommendation and initiate the process of sending annual dues bills via e-mail. The motion was seconded and the motion passed.
Planning & Finance Committee Report – Dale Roberts
- Planning & Finance has proposed adding Captain Rick Ashleman to the Planning & Finance Committee.
Moorage Report –Don Frisell
- Winter moorage is full
- The Annual will be updated with the correct charts indicating lengths of moorage slips and boat lengths allowed to match the information on the website and moorage map.
- The Moorage Plan will be updated with a new CADD drawing by Captain Greg Wharton.
- The moorage function error on the website is being corrected.
Outstation Report –Eric Wood
No Report.
By Laws Report– Scott Grimm
No Report
Insurance Committee Report – Dean Lentgis
- Dean was able to secure a zero percent (0%) change in the club insurance coverage at renewal, preventing the club from paying a proposed 2.7% increase.
- Dean will be providing quotes for Board consideration of increased umbrella liability covered, increments of $1 million.
rchitectural Advisory Committee – Doug Henrikson
- Work on the TV casework in the second floor lounge área will be delayed until after the Commodore’s ball.
- The 3rd floor bar is progressing: (Andy Gerde)
- Laying tile & grout
- Installing drains
- Placing bar equipment
- There was a delay due to permitting issues involving plumbing and health
- Jensen Motorboat will be building the 3rd floor bartop to match the second floor
520 Report – Gary Stone
No report.
Web Site – Bill Brunkhorst/Gerald Fey
- No report
Disciplinary Committee
No Report
Commodore’s Report-Dave Bedner
- Due to the addition of members just prior to the summer, we’ve gone over our 400 member limit and will be moving members to Life Membership to bring the number back in line.
Vice Commodore’s Report (vacant)
- No report
Rear-Commodore’s Report – Mark Reed
- Thanked the Board for approval of Elise Ochs as office manager over the summer
- Elise is doing a good job!
- Agreements with vendors are being worked on: Landscape, Food Service, Grounds & Janitorial
- The first summer of the Winslow Dock Host program was a success. Lessons learned will be applied to the program next year.
- Moorage Committee has 6 active projects and could use some help
- The main station U, the reciprocal moorage and the work slips are being abused in terms of member stays. The problem is under review and study in terms of sign in, following the rules, impacts on other members.
Old Business
- Leadership Retreat; September 25; 1730 start
New Business
- Much discussion surrounding how the Active membership number rose to 406.
- A motion was made to move 5 members on the current Waiting List to Life Membership
- There was a second and then Discussion on the Motion
- An additional membership would be moved to Life Membership concurrent with the 9/13 induction
- The motion carried with two Board members registering Nay votes.
- It was suggested by Board member Captain Jeff Madera that an unfunded line item, Future Outstation Procurement Fund, be added as a budget line item. A motion was made and seconded and the motion passed.
- The intent the Future Outstation Procurement Fund is to begin to develop a fund that would allow acquisition of an additional club owned outstation.
The motion was seconded and approved.
- A Motion was made to thank outgoing Board Chairman Rick Ashleman for his outstanding service to the Board and the Club. The motion was seconded and approved with gusto. A well-deserved, loud and prolonged round of applause followed.
- The Board and members in attendance thanked outgoing Treasurer Jan Gould for her years of exemplary service to the Club. Lots more applause!
- The October Board of Trustees Agenda needs to include:
- The election of a new Chairperson
- The election of a new Secretary
- The selection of an Audit Committee
- The selection of a Board member to serve on the Planning and Finance Committee
- The selection of Honorary Members, if any
- The issuance of a Bank Signature Resolution
- The selection of Discipilnary Committee members (3 members)
Good & Welfare
None
Member Input
None
There being no further business it was moved and duly seconded to adjourn the meeting at 8:35 p.m.
Next BOT meeting will be Monday October 09, 2017, 7 p.m.
The September 11th BOT meeting will be a joint meeting held with Planning and Finance.
Respectfully submitted by,
Barry Rutten, Board of Trustees Secretary