Queen City Yacht Club
Minutes of the Board of Trustees Meeting,
April 11th, 2022
19:12 – 21:00 hrs.
QCYC In Person and Zoom Video Meeting
In Attendance: Captains Doug Genord, P/C Terron Lindholme , Commodore Margaret Krows, Vice
Commodore Michele Bedner, Rear Commodore Michael Day, Charlie Soffel, Diane Schultz,
Rodger McKinley, Gary Turner, and Miguel Suarez.
And presenting: Treasurer - Joyce Carlson, Membership – Valerie Ohlstrom, Planning & Finance - Mark
Weiss, Bainbridge Outstation - Eric Wood; Moorage – Dan Heffernan, 520 Update – Mark
Weiss, Website – Gerald Fey;
Also in attendance:
The meeting was called to order at 19:04 hrs. by Chairman Doug Genord.
1. Opening Remarks: All
2. Administrative:
3. Approval of Minutes: Meeting of March 14th, 2022
Prior BOT meeting minutes as submitted by Gary Turner - Secretary, were approved.
4. Membership Report: Val Ohlstrom
a. 4 applications for membership were to be reviewed.
b. Heather Ciechowski-Approved, Joe Concannon & David Philipp- Approved, Seth & Rachel
Cirrotti-
Caruso - Approved, Gene Rubbert - Approved
c. 3 applications waiting for presentation.
5. Treasurer’s Report: Joyce Carlson
Highlights:
Financials Review: Treasurer Carlson presented a financial summary through the end of March:
• Total Revenue of $1,430,903.03
• Total Expense of $ 402,996.53
• Total Other Expense of $18,459.72
• Net Income of $1,009,446.78
• Committee Expenses of $56,422.71
• Bainbridge Income - $(34,542.32)
• Bainbridge Expenses of $24,881.78
• Capital Expenditures of $0.00
• Investments Total $1,594,740.05
• Total Current Assets of $142,271.30
• Total Current Liabilities of $45,162.82
Membership Counts:
Currently there are a total of 573 members including:
• Active Members: 398
• Active Social Members: 9
• Life Members: 68
• Senior Life: 77
• Intermediate: 28
• Pending:3
• members eligible for life membership
An update on membership is provided on the financial statement.
6. Committee Reports:
A. Planning & Finance: Mark Weiss –
a. Budget for coming year has been reconciled. Exception is gap on funds for numerous capital
projects. Total required $353,000, - ($95,000) shortfall. Committee hopes to close this gap with
more accurate quotes for dock 3 projects. By May board meeting P&F will have more accurate
information and will provide an update on this matter.
b. Tom- 520 update, September of 2023 before dock 3 move.
B. Moorage: Dan Heffernan –
a. No report.
C. Outstation: Eric Wood –
a. BI document for design drawings in the works.
b. Permitting documents in the works as well.
c. Millbay Group, Josh McCain says our working agreement is good and requires no update.
d. Telegraph Harbor, wants $8,000 in Canadian funds. Eric working on this matter and will take
care of it shortly.
e. Salt Spring, now has online reservation system. Provide QYCY credit card when reserving.
Will not affect our rates.
D. Insurance: Dean Lentgis – No report.
E. Architectural Advisory: Doug Henrikson – No report
F. 520 Update: Tom Johnson/Mark Weiss –
a. See above
G. Website: Gerald Fey –
a. No report
H. By-Laws- Scott Grimm –
a. No Report
7. Bridge Reports:
A. Commodores Report: Margaret Krows -
a. Commodore Krows recapped the "Agave Madness Dance' action with exuberance and stated it was a
very fun affair, with many very talented dancers!
b. Suggestions are being considered to ensure that members who are granted moorage have their
vessels in a "ship shape" state of maintenance and that they be "cruise ready". The goal is to
insure that no project vessels be admitted to moor. Moorage rules need to be updated to clarify
this goal.
c. Some discrepancies exist with regards to rules regarding membership when it comes to unmarried
couples. The bridge and the membership committee are working on a proposal to address this issue.
Any proposed rule changes will be brought to the board for discussion prior to any vote.
c. Dave Svendsen issue considered.
B. Vice Commodores Report: Michele Bedner -No report.
a. New update to server that will monitor all compliance issues and notify members of any
deficiancies.
b. Storage boat issue being addressed. Members will be encouraged to comply with club rule
regarding cruising and general vessel maintenance concerns.
C. Rear Commodores Report: Michael Day –
a. Friday the 15th a city engineer will be visiting the club to assess the damage from the flood
caused by a broken water-main. Susan Robello, Rear Commodore Day, Dick McGrew, Scott Grimm, and
Vice Commodore Bedner will be in attendance.
b. Junior Boating matters under consideration for the current year.
siness:
a. By-law amendment requirements are being followed.
b. Scott Grimm to handle details and procedure for the actual vote.
c. FDIC Insurance update. Mark Weiss explained how funds can be moved around in portions that
will insure deposit insurance coverage, and allow our funds to be invested in some low risk
products that will provide a better return.
d. Terron Lindholme- still working on cyber security assessment plan.
e. Miguel Suarez- Financial Audit update. Is in the works and will be completed as his travel
plans permit.
9. New Business:
a. Commodore Krows explained a moorage assignment mishap and how it happened. An electrical
"fail status" that was not updated resulted in an eligible member not being awarded a slip. This
will result in an exception being made when the next 42' open moorage slip is offered. It will be
awarded to the member who was denied a slip as a result of the clubs mistake. The BOT supports this
remedy as it is the correct thing to do. Any questions from membership regarding this matter may be
directed to Commodore Krows.
b. Val Ohlstrom - June meeting moved to the first Monday (the 6th.) to support the presentations
of applications. This will allow the induction ceremony to take place in the first general meeting
of June.
10. Good and Welfare : None
Adjourned at 21:11
Next Regular Board Meeting: 7 pm, Monday, May 9th, 2022