Minutes of Planning and Finance Meeting
November 2nd, 2020 6:00 PM
Meeting held remotely via Zoom Meetings
P&F Committee Members: Chairman P/BC - Mark Weiss, P/BC- Gerald Fey, P/BC- Mark Vanderwall, P/BC- Rick Ashleman, Jeff Ohlstrom, Commodore Terron Lindholme, Vice Commodore Margaret Krows, Rear Commodore Michelle Bedner, Treasurer Joyce Carlson, Board Chairman Doug Wadden, Val Ohlstrom,
Excused absence: None.
Opening Comments: Meeting called to order at 6:05pm by Chairman Mark W.
Approval of Minutes: Minutes of October 6th, 2020 read by Jeff Ohlstrom - Unanimously approved
Commodores Report: No report
Vice Commodores Report: No report
Rear Commodores Report: No report.
Board Chair Report: No report.
Treasurer Report:
Joyce reported that the monthly financial report for October is in progress
Joyce also reported the aging report is of concern with currently more than expected past due accounts and that there will be more details available at the November Board meeting.
Old Business:
Mark reported that the board voted to move the 2019/2020 remaining budgeted funds to the Capital Reserve Fund.
Mark also reported that the walkthrough for the reserve study is complete and we should expect that the initial draft of the updated report will be delivered in November.
New Business:
- Mark W. presented his spreadsheet and discussed the opportunity there with the current memberships available as well as the number of memberships eligible to be moved to life membership upon the club reaching a full 400 members.
- Val Ohlstrom discussed the 3 point plan for the membership committee. With the current goal of having the materials ready for the virtual boat show.
- Marketing
- This will include items like new literature and the boat show.
- Promotions
- This will include possible discounts
- Development
- This will be the formation of a process to reach out people that have shown interest in joining the club
Val is also going to work with the bridge to formulate a proposal for a $1000 discount for new membership initiation dues.
- The Planning & Finance committee reviewed the proposals for dock 3 repair / replacement. Mark W., Terron, and Rick will meet with the Docks committee to take a deeper look into the details of the proposals.
- Discussed the electrical loan payoff and the need to refinance or payoff the loan in April. Mark W. will get the P&F team and Joyce together to meet and discuss the strategies for the electrical loan the week of November 9th.
Meeting adjourned at 8:03pm
Next Meeting: Tuesday, December 1st, 6:00pm.