Minutes of Planning and Finance Meeting
February 2nd, 2021 6:00 PM
Meeting held remotely via Zoom Meetings
P&F Committee Members: Chairman P/BC - Mark Weiss, P/BC- Gerald Fey, P/BC- Mark Vanderwall, P/BC- Rick Ashleman, Jeff Ohlstrom, Commodore Terron Lindholme, Vice Commodore Margaret Krows, Rear Commodore Michele Bedner, Treasurer Joyce Carlson, Board Chairman Doug Wadden
Excused absence: None.
Opening Comments: Meeting called to order at 6:03 pm by Chairman Mark Weiss
Approval of Minutes: Minutes of January 5th, 2021 Unanimously approved
Commodores Report: The Commodore reported that spending is within budget even with the unexpected security expense for the repair of the security system.
Vice Commodores Report: The Vice Commodore reported that the budget for 2021/2022 is in progress. It was also reported she was notified by Gordie Foote that maintenance is needed on the elevator. These maintenance items are not a concern for safety and will be addressed.
Rear Commodores Report: The Rear Commodore reported on membership and security. There are 9-10 new members that have applied for membership. For Security, it was reported that there had been some more attempts to break in to the lockers and the installation of the more secure hasps will begin.
Board Chair Report: The Board Chair reported that the new application for membership will be read and signed during a special session immediately preceding the Board meeting. This is in an effort to protect the sensitive information contained in the applications and avoid the need to distribute the applications.
Treasurer Report: A member has requested credit for the locker charges as they have not been able to use the locker because it has no hasp. It was also reported that the financials are under way for January.
Old Business:
Mark Weiss and Terron Lindholme reported that the electrical loan would be paid off on February 3rd.
Slip Moves: Mark Weiss reported that 2 quotes are needed for move of the work slips to the end of dock 3. These will be given to the state and they will pick the least expensive quote.
Rick Ashleman suggested that we should use a general contractor for the slip move project.
Mark Weiss also reported that a draft capital worksheet has been submitted to the Board.
New Business:
The Commodore reported that work is ready to commence on the deck at the Winslow outstation. The “refreshed” bid and the adding of the stairs on the west side of the deck have added approximately $30,000 to the costs. Mark W. and Terron reviewed the budget and found that the existing budget will have surpluses that can substation this increase.
A motion was made and passed that the P&F committee acknowledges that the projected revenue and reduced expenses will cover the capital project overages for the deck spending increase of $30,000.
Mark Weiss and Scott Grimm are still researching the details of the electrical surcharge and we should discuss reconsidering the electrical surcharge at the next meeting.
Meeting adjourned at 7:53 pm
Next Meeting: Tuesday, March 2nd, 6:00 pm.