Minutes of Planning and Finance Meeting

April 6,2021 6:00 PM

Meeting held remotely via Zoom Meetings

 

P&F Committee Members: Chairman P/BC - Mark Weiss, P/BC- Mark Vanderwall, P/BC- Rick Ashleman, Jeff Ohlstrom, Commodore Terron Lindholme, Vice Commodore Margaret Krows, Rear Commodore Michele Bedner, Treasurer Joyce Carlson, Board Chairman Doug Wadden

 

Excused absence: P/BC- Gerald Fey,

 

Opening Comments: Meeting called to order at 6:03 pm by Chairman Mark Weiss

 

Approval of Minutes: Minutes of March 2nd, 2021 reviewed.  Spelling corrections noted.  Rick suggested that the March minutes be revised in New Business to include: “Rick suggested that P & F explore a mechanism to provide more flexibility to allow dues to keep pace with inflation.  The last dues increase was for $200 back in 2007.”

 

Commodores Report: The Commodore reported that with Phase 3 of Covid restrictions we can now have 50% at Friday lunch and that every attempt will be made to begin offering regular meetings in the Club house as well as online.  Nothing new on capital projects.

 

Vice Commodores Report: The Vice Commodore noted several issues for the 2021-2022 budget: locker maintenance, security/camera issues to be discussed later, and various committee budgets.

 

Rear Commodores Report: The Rear Commodore reported membership is just under 400.  Also mentioned security concerns to be discussed later.

 

Board Chair Report: The Board Chair reported the board held a special meeting to review 2021-2022 budget draft.  Commended Joyce and P&F for diligent work to get us to this point.  Another special meeting will be held next week on membership to refine the details on the current membership promotion.

 

Treasurer Report: The Treasurer reported that the financials are in good shape.  Property taxes to be paid this month.  Winslow deck project invoices starting to roll in.

Old Business:

• Dock 3 – No update on work slip move.  No change in expectation that WSDOT will fund contractor directly.  Rebuild from bend to new work slips – quote from Sea & Shore expected soon.
• Budget – As noted Board expressed appreciation for work done.

 

New Business:

 

• Budget Planning Document:
  • Reviewed recent suggestions.  Working session in 2 weeks to make final changes and discuss projections for balance of 2020-2021. 
  • 5-year plan and CRF goal appears to be in line with projected expenses. 
  • Action request – Please provide any other updates or input by end of April.

 

 

• Budget Items:
  • Capital Asset Definition to be reviewed and clarified if needed. 
  • Electrical VESC request for 11.3k – to be evaluated before May P&F meeting if funds are available. 
  • Security Service discussion – a dusk to dawn on site service estimated at 9-10k per month.  Discussion of alternative camera system – also 10k.  At least one incident occurring per week.  Investigation and discussion to continue.  No budget determination at this time.
  • AAC requesting 2k budget line for 2021-2022 budget.

 

• Other Items:
  • Club Surveys – Terron to supply survey of other YC’s dues and initiation fees.
  • Moorage rates – Rick A to forward updated 2021 moorage rate surveys from local area marinas.
  • Power Point Presentation – Rick to forward previous slides supporting dues and/or moorage rate increases.  Should be updated in near term.  Could be used for presentations to Board or members at appropriate time.

 

 

Meeting adjourned at 8:02 pm

 

Next Meeting: Tuesday May 4th, 6:00 pm.