Queen City Yacht Club
Minutes of the Board of Trustees Meeting March 14th, 2022
19:12 – 21:00 hrs.
QCYC In Person and Zoom Video Meeting
In Attendance: Captains Doug Genord, P/C Terron Lindholme , Commodore Margaret Krows, Vice Commodore Michele Bedner, Rear Commodore Michael Day, Charlie Soffel, Diane Schultz, Rodger McKinley- excused. Gary Turner, and Miguel Suarez.
And presenting: Treasurer - Joyce Carlson, Membership – Valerie Ohlstrom, Planning & Finance - Mark Weiss, Bainbridge Outstation - Eric Wood; Moorage – Dan Heffernan, 520 Update – Mark Weiss, Website – Gerald Fey; VESC - Tom Wilson
Also in attendance: Dean Lentgis and Scott Grimm
The meeting was called to order at 19:04 hrs. by Chairman Doug Genord.
1. Opening Remarks: All
2. Administrative:
With one trustee absent, VC Bedner will vote, and RC Day will be voting tonight if Miguel Suarez needs to step away.
3. Approval of Minutes: Meeting of February 14th,2022
Prior BOT meeting minutes as submitted by Gary Turner - Secretary, were approved.
4. Membership Report: Val Ohlstrom
a. 7 applications for membership were to be reviewed.
b. John (Jack) Connick-Approved, Ed Chase & Taylor (Ted) Harvey- Approved, Steve & Kathleen Gano
– Approved, Mike & Lisa Haistings – Conditionally Approved pending Volunteer Information added to Application, Kevin & Kimberly Haistings – Conditionally Approved pending Volunteer Information added to Application, Tony & Michelle Chor – Conditionally Approved pending Insurance Confirmation, Jon & Lanise Laube – Approved
c. Wait list- 6 memberships left before a wait list is needed. 9 possible applicants. To get on a waitlist we ask applicants to pay $1750.00. If they withdraw, fee is refunded. Motion to approve this process was seconded and passed unanimously.
5. Treasurer’s Report: Joyce Carlson
Highlights:
Low key month.
Financials Review: Treasurer Carlson presented a financial summary through the end of January:
• Total Revenue of $1,420,459.95
• Total Expense of $ 310,019.47
• Total Other Expense of $0.00
• Net Income of $1,101,440.48
• Committee Expenses of $24,633.17
• Bainbridge Income - $(34,542.32)
• Bainbridge Expenses of $22,9129.53
• Capital Expenditures of $0.00
• Investments Total $1,555,831.71
• Total Current Assets of $271,000.69
• Total Current Liabilities of $37,518.02
Membership Counts:
Currently there are a total of 573 members including:
• Active Members: 391
• Active Social Members: 9
• Life Members: 68
• Senior Life: 77
• Intermediate: 28
• Pending:
• members eligible for life membership
An update on membership is provided on the financial statement.
6. Committee Reports:
A. Planning & Finance: Mark Weiss –
a. Reviewed Michele’s budget and Capital Projects
b. Dock repairs at Winslow, caps and stringers, dock 3, entry door at Winslow, Breakers for U at MS, website, acoustical tiles for upper deck.
c. Insured accounts for WSDOT Funds has gap of $250,000 not covered via FDIC. New plan in process to fix this issue.
d. P&F to provide interest accrual report to BOT.
B. Moorage: Dan Heffernan –
a. Sublet assignments for summer being done.
C. Outstation: Eric Wood –
a. Marine Floats came out to assess current situation and approximate costs of replacement.
b. Topper Ind. Had meeting with OS crew and provided insight for alternatives to project.
c. Permits may take up to 3 years.
d. Team agreed to get Marine Floats started on permit process which will be approx..$16,000+ taxes, est $19,000.
e. Motion to approve spending money this year to start permit process, seconded and approved.
D. Insurance: Dean Lentgis –
No report. Discussion of issue regarding live aboards. Some insurance companies will cancel because of live aboards. 25 Companies have gotten out of marina insurance underwriting.
E. Architectural Advisory: Doug Henrikson – No report
F. 520 Update: Tom Johnson/Mark Weiss –
a. Committee is trying to insure an accurate survey to make certain quote is a realistic for dock 3 modifications.
G. Website: Gerald Fey –
a. No report
H. By-Laws- Scott Grimm –
No report
7. Bridge Reports:
A. Commodores Report: Margaret Krows - No report.
B. Vice Commodores Report: Michele Bedner - No report.
C. Rear Commodores Report: Michael Day –
.No report.
8. Old Business:
a. VESC Rule and Testing parameters were presented and clarified, and some changes were made to wording on the rule but did not change the substance of the new rule so were omitted. A motion was made and seconded to approve the new rule.
b. No update mods available for pedestals in the “U” at the Mainstation. May take 6 months to make changes.
c. Resolution updates to Capital Asset Fund, motion to approve as written seconded and approved.
d. Wording to new 520 reserve accounts resolution was finalized, motion to approve was seconded and approved.
e. Revenue increase presentation plan. Chairman Genord will present.
f. Communication timeline and plan. Presentation to membership, Wed 23rd of March, posting of proposal on Sunday March 27th, April 7th email and letters sent out, vote by membership Wednesday April 27th at Regular meeting.
g. A motion to increase dues to $950 from $750, was seconded, a vote was taken and approved.
h. Delinquent Accounts, problem seems to be resolved.
I. Cyber security audits. Terron Lindholme will follow up with Craig
j. Annual audit/review of club accounts. VC Bedner and Miquel Suarez are working this. k.Tarettes and Past Commodores Group will not be charged janitorial fees for their events.
9. New Business:
None
10. Good and Welfare:
11. Adjourn at 21:02 hours.
Next Regular Board Meeting: 7 pm, Monday, April 11th, 2022